EA / Business Support Coordinator

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

Help keep a national health infrastructure group moving. As Executive Assistant / Business Support Coordinator, you will support the Head of Office of the National Director Infrastructure and coordinate the business of the National Director's office, connecting people, information and priorities across the Infrastructure and Investment Group.

You will manage complex calendars, travel and meeting arrangements, prepare high-quality documentation and presentations, track actions and help ensure priorities are well coordinated across the Infrastructure and Investment Group.

Alongside executive support, you will coordinate internal communications, maintain SharePoint content, assist with finance and procurement administration, and support employee and contractor onboarding and offboarding. You will also help deliver staff hui, virtual town halls and other engagement activities, taking responsibility for the planning, materials, technology and logistics that keep these events running smoothly.

This is more than diary management. Working closely with senior leaders and teams across the group, you will spot what needs attention, follow through on actions and keep competing priorities on track. You will have scope to improve how the office works, not just keep it running.

About the Team/Service/Location

The Infrastructure and Investment Group helps shape and deliver the facilities and infrastructure New Zealand's health system needs. Our work supports the places where care happens, from maintaining existing assets to delivering infrastructure projects and programmes.

We provide support, oversight and assurance across asset management, asset maintenance projects and programmes, helping ensure health facilities, sites and equipment are compliant, safe and fit for purpose.

This role sits within the Office of the National Director Infrastructure and works closely with leadership teams, Executive Assistants and wider corporate functions, including HR, Finance, Procurement and Digital Services.

Based in Wellington, you will be part of a collaborative business support environment that helps connect people, information and priorities across a complex national group.

About you

You are an experienced Executive Assistant or business support professional who sees what needs doing and gets on with it. You bring order to busy days, stay ahead of deadlines and make sure actions do not get lost. You are comfortable working with senior leaders, know when to use your judgement or seek direction, and handle sensitive information with discretion.

Clear communication and attention to detail are central to how you work. You can prepare polished documentation, coordinate across multiple teams and build trusted relationships with a wide range of people.

You will bring

• A relevant qualification in administration, business support, communications or a related field.
• Substantial experience providing executive assistance, business support or senior administrative support within a large or complex organisation.
• Experience supporting senior leaders and coordinating activity across multiple stakeholders and teams.
• Strong organisational and prioritisation skills, with the ability to manage competing demands and meet deadlines.
• Experience coordinating meetings, workshops, hui, communications, reporting and administrative activities.
• Experience supporting finance, procurement, supplier, contractor or related business processes.
• Excellent written and verbal communication skills, with strong attention to detail.
• Confidence preparing, proofreading, formatting and publishing business documents and internal communications.
• Experience maintaining SharePoint pages, intranet content or other digital communication channels.
• Sound judgement, discretion and professionalism when handling confidential or sensitive information.
• Proficiency across Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• The ability to work independently and collaboratively, adapt to changing priorities and identify more effective ways of working.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers' portal by 30th November 2026. If you have any questions about the role, please contact Shannon Elder at shannon.elder@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.